Clubs have "Club Administrators" that manage every aspect of the event/entries - from setting up the event info to finalizing the draw, using online tools. This is usually the event secretary and/or chairman. A club can have as many administrators as necessary.

1. Setting up your club. Request to have your club added to utilize the Entry Express system by emailing webmaster@entryexpress.net. Once you have registered on the site, we set you up as a club administrator. You will Log in and click on My Clubs, which will give you access to the club tools. You will see three sections under My Clubs: 

a. Club Info - You can add a logo and your club officers to this section.

b. Club Events - The actual event will be set up under this section by clicking on 'New Event'.  All of the fields are required to save it so if you do not have the info yet, you can put TBA or pending.  You can always go back and change it later until you finalize the event.  Once you have the basic information saved, it will pop out to another screen with your event listed.  You will be able to click on 'Edit Premium' to add additional information.  You can add info to this section at anytime even after finalizing the event.  Not all of these fields are required so you can save it and then come back to it to make changes later.  You can also tweak the draw and enter results in this section.

c. Mailing List:  Email us your initial mailing list (Excel format preferred). You can then add/edit/delete people from that point forward. Email your mailing list to support@entryexpress.net.

2. Setting up your events. Set up your event and premium online. You can do this as far ahead as you'd like. People will then be able to add it to their calendars in My Events. About 5-6 weeks before your event, you can go in and finalize the event. After your first event, you are able to pull in a previous premium and make necessary changes - so you don’t have to type everything again. The first premium will be blank, except for Entry and Draw related fields, which are automatically populated by the system.

3. Opening your event for entries. Finalizing the event will open the entries and create the postcards that are mailed to everyone on your list. The postcards are .70ea - we pay postage. The postcards have all pertinent info regarding your event and instructions on how to get a premium online or how to request a paper premium; we list a phone number and email address for theses requests. We will send a paper premium to anyone who requests one and no charge to the club. You will still need to send a premium to the AKC.  You can print the premium off of the website and mail it to them.  Entry Express is the only source for the premium and entry info. You cannot create your own premium on your club website, etc... You can put a link to the premium that exists on Entry Express. The Entry Express process works because it's a single source of information for your event and multiple sources result in handler confusion and frustration.

4. Receiving entries. Entries will begin to come in online and via snail mail.  You can monitor the entries online as they come in. Mailed entries are added to the system when they arrive. All checks are also made payable to Entry Express.  If the club does receive an entry by mistake, they can fax or email it to us so that we can enter it in the system. 

5. Closing the event. You should set up your event to close approximately 9 to 10 days prior to the event at 11:59PMCentral Time (you specify the close date in the event setup, but they all close at the 11:59PM Central Time).

6. The Draw. We run a proposed draw immediately after the close. A club administrator can re-run, tweak, and finalize the draw - which posts the running order and creates the catalogs. You can move handlers up and down in the order and across multiple flight stakes. The catalogs are $2.19ea. 75% of total entries is the factor we use to determine the number of catalogs. If you prefer more catalogs, please let us know.  Events over 300 entries do have a catalog increase to $2.49ea since there are so many more pages to print.

7. Your package arrives. A couple days before your event, you will receive a box containing all catalogs, marshal sheets, entries, statement, and a net check for all entries less our fees.  HRC clubs will receive labels for their point slips.

Notes about pricing.

There are no fees to the club, other than catalogs and postcards. The $3 processing fee is ONLY for handlers choosing to enter online.  There is no fee to mail-in entries. For the non-computer user, the only difference is that they mail their entries to a different address.  We do charge the club for shipment of the catalogs.

Scratch Policy

Entry Express handles scratches prior to the close.  To scratch before the close, handlers should email entries@entryexpress.net and include the dog, event, and stake or call 501-255-0831.  After the close, the club handles any scratches and their scratch/refund policy will apply.  We send funds to the club based on the number of entries at the close.